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Show #ALCTSx17 Now, What Do You Want Me to Do? New and Emerging Roles for Cataloging and Metadata Librarians Liz Woolcott Head of Cataloging and Metadata Services @lizwoolcott Jeremy Myntti Head of Digital Library Services @jmyntti #ALCTSx17 The In-Flux State of Cataloging/Metadata ● ● ● ● ● ● ● ● Rules Framework Expectations (Internal/External) Mode of delivery Skill sets Personnel Structure of cataloging units Budgets How are libraries preparing for the changing roles for cataloging and metadata librarians? #ALCTSx17 https://catalogingunitorg.wordpress.com/ #ALCTSx17 Project Summary https://catalogingunitorg.wordpress.com/2017/04/11/research-project-summary-for-alcts-exchange-presentation/ #ALCTSx17 Library Demographics - Your Turn! Poll #1: What type of library do you work in? ● Academic Library ● Public Library ● School Library ● Special Library ● Other Poll #2: What is the FTE for your library's cataloging unit? ● 0-3 ● 4-6 ● 7-10 ● 11+ #ALCTSx17 Survey response rate #ALCTSx17 Respondent demographics #ALCTSx17 Type of Academic Institution #ALCTSx17 How Does It Compare? #ALCTSx17 Tasks - Your Turn! Poll #3: Which cataloging or metadata tasks are done at your institution? (select all that apply) ● Original/Copy cataloging (MARC) ● Authority creation/maintenance ● Serials cataloging ● E-resources record maintenance ● Dublin Core ● METS/MODS ● PREMIS ● EAD ● Dataset/Data management metadata #ALCTSx17 Tasks #ALCTSx17 Trends in Cataloging and Metadata Tasks #ALCTSx17 How Does it Compare? #ALCTSx17 Who is doing the work? #ALCTSx17 Who is doing the work? #ALCTSx17 Analysis of Tasks https://goo.gl/48IkJg #ALCTSx17 Integrated Library System (ILS) maintenance Location Inside: 44% Outside: 30% Both: 21% Not done: 4% Professional Type Professional: 81% Para-Professional: 36% Hourly:10% #ALCTSx17 Electronic Resources Record Maintenance Location Inside: 63% Outside: 13% Both: 21% Not done: 3% Professional Type Professional: 82% Para-Professional: 45% Hourly:14% #ALCTSx17 Digital Resources Trends #ALCTSx17 Digital Resources Metadata by Location Inside Cataloging Outside Only Cataloging Only Inside & Outside Not done at my Cataloging institution I don't know 31% 17% 14% 35% 3% 5% 3% 1% 80% 11% MODS/METS 15% 9% 5% 61% 9% EAD 15% 29% 6% 42% 8% Datasets 25% 18% 10% 37% 10% Dublin Core PREMIS #ALCTSx17 Digital Resources Metadata by Professional Type Professional Cataloger ParaProfessional Cataloger 51% 23% 15% 35% 3% 7% 2% 1% 80% 11% MODS/METS 24% 9% 8% 61% 9% EAD 40% 20% 9% 42% 8% Datasets 47% 16% 6% 37% 10% Dublin Core PREMIS Hourly Staff Not done at my institution I don't know #ALCTSx17 Visualizing the work "Twitter data v isualization" by "medul.la" Licensed under a Creativ e Commons Attribution 2.0 Generic (CC -BY 2.0). Accessed April 2017. https://www.f lickr.com/photos/medul_la/5761807321 #ALCTSx17 Workflow mapping Graphing the changes in Technical Services Work #ALCTSx17 What is a workflow? Definition: Sequence of processes through which a work passes from initiation to completion - A management term for a process they don't understand (adapted from Urban Dictionary and edited for professional appropriateness, of course) #ALCTSx17 Basic Elements of a Workflow Diagram Start Document End Yes Process Predefined Process Process Decision No #ALCTSx17 Example 1 ●High level ●Single unit ●Multiple workflows #ALCTSx17 Example 2 ●Mid level ●Multi unit ●Single workflow #ALCTSx17 Example 3 ●Detailed ●Single unit ●Single workflow ●Almost step-by-step Created by Melanie Shaw, available at https://usucataloging.wordpress.com #ALCTSx17 How do I start this process? 1) Bring together all involved parties 2) Brainstorm all the workflow possibilities 3) Name the workflows 4) What do you need from the workflows? a) Staffing involved in process? b) Units involved in process? c) Step-by-step or high level information? 5) Map out the work a) Define the beginning and end b) Define the basic steps and decision points in the process 6) Review and revise a) Use outside review source 7) Maintain and update - this is a continual process 8) Post in a visible space to help others #ALCTSx17 Important Considerations • Create a team atmosphere • Be inclusive • Sell the process • Concentrate on the "basics" • Avoid jargon • Simplify where appropriate • Difference between "procedures" and workflow visualizations • Workflows are a visual medium #ALCTSx17 Tools Brainstorming: Whiteboards Post-its Workflow Map: LucidCharts Creately Powerpoint Word #ALCTSx17 Why map out workflows? • Visualizations are powerful • Convey complexity/over-complexity • Demonstrate work done in unit • Reveal intersections (or lack of) • Where are staff working together? • Does the physical environment facilitate this workflow? • Does the structural alignment of the library support these workflows? • Look for potential areas of growth • Visualize the "now," highlight the "could be" • Identify professional development opportunities #ALCTSx17 Future Skills - Your Turn! Poll #4: Are there any new skills or competencies that you are looking to develop in your cataloging unit in the next five years? (select all that apply) ● BIBFRAME ● Dataset/Data management metadata ● Dublin Core ● Encoded Archival Context - Corporate bodies, Persons, and Families (EAC-CPF) ● Encoded Archival Description (EAD) ● Extensible Markup Language (XML) ● Linked Data ● Resource Description and Access (RDA) ● Resource Description Framework (RDF) ● Scripting languages #ALCTSx17 Future Skills Word Cloud #ALCTSx17 Future Skills for Catalogers and Metadata Creators #ALCTSx17 Questions? @lizwoolcott @jmyntti https://catalogingunitorg.wordpress.com/ Liz Woolcott Head of Cataloging and Metadata Services liz.woolcott@usu.edu Jeremy Myntti Head of Digital Library Services jeremy.myntti@utah.edu |
