PREMIS of our not so SIMP-le story: Implementing preservation metadata using homegrown and vendor solutions

Presentation given at the ALCTS Preservation Metadata Interest Group, American Library Association Annual Conference, Orlando, FL.

The PREMIS of our not so SIMP-le story Implementing preservation metadata using homegrown and vendor solutions Jeremy Myntti, Head of Digital Library Services Tawnya Keller, Interim Assistant Head of Digital Preservation Digital Library at the University of Utah CONTENTdm for 15 years Migrating to a Hydra-like platform using Fedora and Solr 450+ collections 2.5 million digital objects 1.8+ million digital newspaper pages Need to implement preservation system ● 1st major digitization project: 2000 ● Digital Preservation Archivist hired: 2008 ● It's GROWING! 250TB to be archived now, growing each day ● Audio-visual collections ● Born-digital collections Decision to implement Rosetta Evaluated 4 different systems Our need for developing an ingest system to work with both CDM and Rosetta Rosetta purchase ● Disconnect between sales reps and developers The big problem ● SYNCHRONIZATION between Rosetta and DAM Digital Operations Metadata Services Digital Preservation SIMP Tool https://simp.lib.utah.edu Digitized Content Staging Folders PACKAGING 1. Select Content (IEs) METADATA EDITING 1. Specify Package Title 5. Set Metadata Template 1. Copy from Staging 6. Edit Metadata » Extract Technical Metadata » Create Derivatives » Spreadsheet 9. Send to Rosetta » Checksums » METS Record » Copy to Digarch (UIT) » Save Data 7. Approve 4. Mint ARK Derivatives Gallery SEND TO ROSETTA Descriptive Metadata SEND TO SOLR 8. Send metadata and derivatives to Solr • • • • • • • Ingest (OAIS) Validation Fixity Assessment Arrangement Derivatives Preservation SIMP Tool (Submission Information & Metadata Packaging Tool) SIMP Tool Processes Initial decision for minimal descriptive metadata in Rosetta Changed that to include MWDL fields Preservation metadata currently created in Rosetta Information such as ● ● ● ● ● ● ● objectIdentifier objectCategory objectCharacteristics format storage eventIdentifier eventType NDSA guidelines: where we are now and where we are headed http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA metadata guidelines ● Level 1 (Protect your data) ● Inventory of content and its storage location ● Ensure backup and non-collocation of inventory ● Level 2 (Know your data) ● Store administrative metadata ● Store transformative metadata and log events ● Level 3 (Monitor your data) -- We are here right now ● Store standard technical and descriptive metadata ● Level 4 (Repair your data) -- Working towards this level ● Store standard preservation metadata Preservation metadata for the future in Rosetta NDSA levels ---> work to become PREMIS conformant Information related to ● ● ● ● ● environment Event linking soMuchMore itsOverwhelmingHelp Questions? Jeremy Myntti, Head of Digital Library Services [e-mail] Tawnya Keller, Interim Assistant Head of Digital Preservation [e-mail]