Fulltext RFP

Results of a UCLC RFP to identify possible vendors to provide online access to the full-text of journal articles.

Received: from cc.utah.edu by pcmailgw.cc.utah.edu with SMTP id AA37143 ; Tue, 19 Jul 94 12:50:57 UTC Received: from arcadia.lib.utah.edu by CC.UTAH.EDU with PMDF#10043; Tue, 19 Jul 1994 12:50 MST Received: from lists.lib.utah.edu (marriott_cd.lib.utah.edu) by arcadia.lib.utah.edu (5.0/SMI-SVR4) id AA06178; Tue, 19 Jul 94 12:43:14 MDT Received: from EDU-UTAH-LIB-MARRIOTT_CD/MAILQUEUE by lists.lib.utah.edu (Mercury 1.11); Tue, 19 Jul 94 12:50:06 GMT+7 Received: from MAILQUEUE by EDU-UTAH-LIB-MARRIOTT_CD (Mercury 1.11); Tue, 19 Jul 94 12:49:40 GMT+7 Resent-date: Tue, 19 Jul 1994 12:52 MST Date: Tue, 19 Jul 1994 12:46 MST From: MARGARET LANDESMAN <[e-mail]> Subject: Handouts for Council Meeting, July 19, 1994, Part One Sender: [e-mail] Resent-to: [e-mail], [e-mail] To: UCLC Full-Text Task Force <[e-mail]> Reply-to: [e-mail] Resent-message-id: <[e-mail]> Message-id: <[e-mail]> X-Envelope-to: [e-mail], [e-mail] X-VMS-To: UCLC Full-Text Task Force <[e-mail]> X-Listname: <[e-mail]> X-Mailer: Mercury MTA v1.11. content-length: 5761 To: UCLC Council From: UCLC Fulltext Task Force PLEASE PRINT OUT COPIES AND BRING TO THE ED-NET MEETING THIS AFTERNOON Three documents are included in this packet. 1) UMI/IAC Pricing A summary compiled by Jan Miller, UVSC, of the pricing structure and local considerations in purchasing one of these two systems 2) Summary of Fulltext System Comparison Results of on-site testing at 8 schools of the IAC and UMI systems, by Keith Stirling, BYU 3) Full-text Comparative Analyses Results of studies comparing IAC and UMI title lists to UCLC librarie's statistics, by Wade Kotter, Weber ---------------------------------------------------------- UMI/IAC Pricing Summary from responses to UCLC Fulltext RFP, June 1994 >In PHASE 1, UCLC would start with General Periodicals. UCLC would pay for access to the indexes/abstracts through BYU's Gateway; DocDirect software, an additional set of full image disks, 3 jukeboxes, 1 image server, 1 fax server, print server software and print station hardware for 12 stations. The UCLC system would reside at UofU. BYU's & UCLC's systems would be backup for each other. >In PHASE 2, UCLC would pay for access to the Business Periodicals full image database. UCLC would not purchase or lease additional hardware (e.g., jukeboxes) -- access would be through BYU's jukebox system. This arrangement would be contingent on BYU being able to handle the additional UCLC load. During PHASE 1, BYU will evaluate usage statistics and decide whether the PHASE 2 arrangement is feasible. If not, UCLC would have to add 3 jukeboxes. If BYU participates as part of a UCLC arrangement with UMI, their share of the data cost (first line on the UMI proposal's price tables) is already paid and would be deducted from the total UCLC cost. The figures below exclude BYU, but UCLC will need to partially reimburse BYU because we benefit so much from BYU being the initial host site. E.g., UMI's proposal didn't show the "Image Host Fee" of $40,450. It assumed we would all be added as satellite sites. UMI GP Data 61580 Host* 17360 Hardware Discount NA 12 Print 23940 Servers (Software )** 12 Print 42000 Stations (Hardware )*** DocDirect**** 20000 UMI_BUS UMI_BOTH IAC_GP IAC_BUS IAC_BOTH 120760 182340 326000 267000 593000 17360 26680 42000 42000 20000 20000 NA NA 42000 42000 NA NA NA (108600) (89600) (198200) 23940 23940 ?? ?? ?? 42000 TOTAL?? 164880 (not counting IAC print software) 224060 294960 150600 131600 436800 TOTAL 164880 (counting IAC print software) 224060 294960 174540 155540 460740 *Figures shown here are for 2nd set of jukeboxes, network image server, fax server, AND IMAGE DISKS. Wade's figures didn't include the $2000 for 2nd set of image disks. **For UMI, this is the one-time charge for print server software ($1995 per print server). It is figured on the basis of 1 print station at each of 12 libraries (not counting BYU, but counting Eccles & UofU Law). ?? For IAC, we do not have a figure yet for print server software. But it definitely is not included in the data cost. For current use, we can probably figure the same as UMI, $1995. But in fairness, I've shown 2 "TOTAL" lines -- with and without a software cost. ***This is just the hardware (estimated $3500 per print station). See notes ** and ?? for print station software. Again, we don't have IAC's specifications but are figuring the same hardware cost as for UMI. Hardware includes a 486DX33 or better, Ethernet card (for Novell LAN), special card (e.g., XIONICS for UMI), and laser printer such as HP4si. might get a better price by buying all the print stations together. UCLC ****DocDirect may be necessary to add a fax server, which is important for delivery to branch campuses and distance learning sites. UofU would also benefit directly by DocDirect's accounting feature (i.e., charge patron accounts individually). The entire cost of DocDirect is listed here, but presumably Council would decide on some portion for UofU to pay alone. >BYU has already bought the UMI system, including the indexes/abstracts, DocDirect software, both General Periodical and Business Periodical databases (full image CD-ROMs), 6 jukeboxes, 1 image server, 1 fax server, print server software, and print station hardware. BYU will use this system for BYU in Provo, BYU Hawaii, and Ricks College. >At any point UCLC's use of BYU's Gateway might increase dramatically and BYU would need to add hardware and ports to handle UCLC's use of the UMI indexes. UCLC would need to pay all or a share of the costs. If this occurred during PHASE 1, it would postpone implementation of PHASE 2. PHASE 1: UMI_GP PHASE 2: UMI_BOTH Data Host* Hardware 61580 17360 182340 17360 12 Print Servers (Software)** 23940 23940 12 Print Stations (Hardware)*** 42000 42000 DocDirect* 20000 20000 TOTAL 164880 285640 Jan Miller Systems Librarian Utah Valley State College Orem, UT [phone], x8286 [e-mail]