Minutes for the Utah State Board of Regents, August 1, 1997

Minutes of meeting, Utah State Board of Regents, Snow College, Ephraim, Utah, August 1, 1997

MINUTES OF MEETING UTAH STATE BOARD OF REGENTS SNOW COLLEGE EPHRAIM, UTAH August 1, 1997 Office of the Commissioner Cecelia H. Foxley, Commissioner Don A. Carpenter, Associate Commissioner for Planning and Facilities Fred R. Hunsaker, Associate Commissioner for Finance and Facilities Chalmers Gail Norris, Associate Commissioner for Student Financial Aid Michael A. Petersen, Associate Commissioner for Academic Affairs Philip V. Bernal, Assistant Commissioner for Student and Minority Affairs Joyce Cottrell CPS, Executive Secretary Patricia S. Crane, Assistant Commissioner for Government/Media Relations Lou Jean Flint, Academic Affairs Officer Jerry H. Fullmer, Director of Information Technology Beth Ann Petrakis, Applied Technology Education Specialist Whitney J. Pugh, Budget Analyst Phyllis C. Safman, Assistant Commissioner for Academic Affairs Norman C. Tarbox, Assistant Commissioner for Finance and Facilities INSTITUTIONAL REPRESENTATIVES University of Utah Jerilyn S. McIntyre, Interim President Lee L. Bean, Professor, Social and Behavioral Science Donna M. Gelfand, Dean, College of Social and Behavioral Science W. Ralph Hardy, Director of Budgets Ann W. Hart, Dean, Graduate School David W. Pershing, Acting Vice President for Academic Affairs V. Randall Turpin, Assistant Vice President for Administrative Services Richard G. Weigel, Interim Vice President for Student Affairs Utah State University G. Jay Gogue, Provost C. Blythe Ahlstrom, Assistant Provost Richard W. Jacobs, Director, Budget Office Lynn E. Janes, Interim Vice President for Administrative Affairs Wendell Morse, Director of Campus Planning Patricia S. Terrell, Vice President for Student Services Weber State University Board Members Present Board Members Excused Kenneth G. Anderton, Chair Aileen H. Clyde, Vice Chair Ian M. Cumming John B. Goddard W. Brett Graham Larzette G. Hale L. Brent Hoggan Clifford S. LeFevre Jay B. Taggart Dale O Zabriskie Pamela J. Atkinson Douglas S. Foxley David J. Grant Karen H. Huntsman Evelyn B. Lee Paul S. Rogers Paul H. Thompson, President David Eisler, Provost Carol J. Berrey, Executive Director of Government and Public Affairs Carol V. Gaskill, Director, Budget and Institutional Research Craige S. Hall, Associate Vice President for Physical Facilities Marie L. Kotter, Vice President for Student Services Allen F. Simkins, Vice President for Administrative Services Southern Utah University Steven D. Bennion, President Sterling R. Church, Vice President for Student Services Dennis Klaus, Director of Budgets Gregory L. Stauffer, Vice President for Financial Affairs Snow College Gerald J. Day, President Paula Brewer, Director, Alumni and Annual Giving Dean O'Driscoll, Director, Public Relations and Student Center Rick Wheeler, Vice President for Student Affairs Richard L. White, Vice President for Instruction Dixie College Robert C. Huddleston, President College of Eastern Utah Brent Haddock, Academic Vice President Utah Valley State College Lucille Stoddard, Vice President for Academic Affairs J. D. Davidson, Dean of Humanities, Arts, and Social Sciences James G. Harris, Dean, School of Science and Health Alene Harrison, Associate Dean, School of Science and Health Linda Makin, Director of Budgets Phil Roberson, Department Chair, Early Childhood Family Studies J. Karl Worthington, Associate Vice President for Academic Affairs Douglas E. Warner, Executive Director, Budgets and Management Studies Salt Lake Community College Frank W. Budd, President Marjorie Carson, Vice President of Academic Services Judd D. Morgan, Vice President of Student Services Richard Rhodes, Vice President of Business Services Others Present Robert Bryson, Salt Lake Tribune Gary Carlston, Governor's Office Marjorie Cortez, Deseret News Robert Moore, Utah Association of Academic Professionals Gerald Summerhays, Utah Dental Association Bradley A. Winn, Governor's Office of Planning and Budget Chair Kenneth G. Anderton called the meeting to order at 2:52 p.m. He expressed the Board's appreciation for being on the Snow campus to President Day and the Snow Board of Trustees. Chair Anderton asked Dr. Gary Carlston to make an announcement. Appointment of New Regents Dr. Carlston said that Governor Leavitt had announced and issued a press release about the appointments and reappointments to the Board of Regents. The Governor expressed appreciation to Regents Foxley, Goddard and LeFevre for their successful service and dedication for the past two terms and for all they have done for the system. The Governor will ask the Senate to confirm appointments for Charles Johnson, David Jordan and Victor Lund as new members of the Board. In addition, he is recommending that Regents Atkinson and Hoggan be reappointed for a second six-year term. Also, Andrew Croshaw from USU will become the new Student Regent, replacing Brett Graham on the Board. Dr. Carlston expressed the Governor's care and concern for higher education and his appreciation for all the Regents and their service to the state. Commissioner Foxley thanked Regent Graham for his contributions to the Board on behalf of Utah's students. Report of the Commissioner Commissioner Foxley welcomed Fred Hunsaker as the new Associate Commissioner for Finance and Facilities. She called attention to the information in the Regents' folders regarding the Utah Campus Compact (UCC), a service institution dedicated to volunteer efforts in the communities. Students take pride in what they learn in these activities as well as in the classroom. President McIntyre serves as Chair of UCC; Irene Fisher and many of the UCC members and students were in Price earlier working on a service project and planned to be introduced at the Regents meeting, but they finished their work and had already left. Commissioner Foxley asked President McIntyre to speak briefly about the organization and their objectives. President McIntyre said volunteerism is a part of the American life, especially in this decade, going back to fraternity and sorority service in the communities. The concept of Aservice learning@ on college and university campuses began in the 1980s. All Utah institutions of higher education participate in UCC on their campuses. SUN (Serving Utah Network) created a long-term planning committee which recommended involvement in the National Campus Compact. Eleven institutional presidents, including Westminster and BYU, created the Utah Campus Compact. The organization is extremely important to the students. Service learning is built into courses and degrees offered by the institutions. UCC teaches the value of citizenship and helps students better understand the importance of good citizenship in an enjoyable experience. Commissioner Foxley asked President McIntyre to explain the federal grant just received by the University of Utah. President McIntyre said she had been delighted to be part of the team receiving the $26.8 million grant awarded the previous day in Washington D.C. The grant in theoretical science and computer science is being shared with four other universities throughout the country. Dr. McIntyre said this is how a research institution helps the country and the state, and indicates the quality of faculty at the University of Utah. She praised the efforts of Richard K. Koehn, Vice President for Research, and David W. Pershing, Dean of the College of Engineering and Acting Vice President for Academic Affairs, who organized an outstanding group of scientists on campus for this project. The grant will fund various aspects to test the safety of the country's nuclear stockpile. The University's part of the grant deals with accidental fires and explosions. Dr. Pershing, project director of the grant, said they would be building computer models of how accidental fires might start and ways to better understand them. The project has many ramifications for government and industry. Other participants in the project are Stanford University, the University of Chicago, California Institute of Technology, and the University of Illinois at Urbana-Champaign. Chair Anderton said the Board was pleased to welcome Steve Bennion as the new President of Southern Utah University. President Bennion said he was happy to be part of the Utah System of Higher Education again and commented that it had been a unique experience to approach Ephraim today from the south. He said he was very thrilled to be in the new student center and saluted President Day and the people of Snow College for their achievement. Chair Anderton announced that Commissioner Foxley had been elected President-Elect of the State Higher Education Executive Officers (SHEEO). She will become president in July 1998. He extended congratulations to the Commissioner for that election and accomplishment. Commissioner Foxley said the USHE task forces would be making their reports to the Board in September. The next Board meeting will be September 11-12 at Utah Valley State College. On October 17, a Higher Education Assembly and joint meeting of Regents, all nine Boards of Trustees and Presidents will be held at Weber State University. The site of the November 14 meeting has been changed to Southern Utah University in conjunction with President Bennion's inauguration. The December 12 meeting will be at the University of Utah and will include a joint meeting with the State Building Board. The 1998 calendar has been delayed for the appointment of the new Regents, but will be confirmed at the next Board meeting. The Commissioner recognized Beth Ann Petrakis, who will be leaving the state with her husband and family. Beth Ann has been working with Academic Affairs in Applied Technology Education. Commissioner Foxley wished her well and thanked her for her work with the Utah System of Higher Education. Finally, Commissioner Foxley called attention to the newspaper articles in the Regents' folders pertaining to the death of Doug McLachlan, an internal auditor in the Commissioner's Office. Mr. McLachlan was struck by lightning on July 18 while on a Scouting trip to the Uintahs. Reports of Board Committees Program and Planning Committee University of Utah - Henry Eyring Center for Theoretical Chemistry. Chair LeFevre said the discussion in committee on this item (see Agenda Tab A), had focused on the opportunity to honor Utah's first theoretician, Henry Eyring, one of the most influential chemists of the 20th Century. Stating that the committee had unanimously approved the establishment of this Center, Chair LeFevre moved approval by the Board. The motion was seconded by Regent Cumming and passed unanimously. Weber State University - Practical Nursing Program at an Off-Campus Site in Fairbanks, Alaska. Weber's request was for a one-year authorization of this program, which has previously been offered in Sitka and Soldotna, Alaska (see Agenda Tab B). Chair LeFevre moved approval of this request. Following a second by Regent Taggart, the motion was unanimously approved. Allocation of 1997-1998 Library Initiative Funds. Chair LeFevre called attention to the specific allocation of funds for book collections which was shown in the Commissioner's cover letter to Agenda Tab C. He said there had been unanimous agreement in committee that it was fair and well done. He moved approval of these funds; the motion was seconded by Regent Clyde and carried unanimously. Dixie College - Associate of Applied Science Degree in Dental Hygiene. Chair LeFevre moved that this item (see Agenda Tab D) be moved to action status. The motion was seconded by Regent Hoggan and carried unanimously. In discussing this program, the committee moved that the Commissioner's recommendation be amended by striking "It is expected that" before "Dixie College will work closely. . ." and striking "it is suggested. . ." and substituting "it is required. . ." Chair LeFevre moved approval of the amended recommendation, as follows: . . . Provided the curriculum meets accreditation standards after input from a consultant, the Regents may further authorize this program to exceed the 69 semester credit hour limitation. Dixie College will work closely with other dental hygiene programs in the Utah System of Higher Education to facilitate student transfer through the identification of common course titles and numbers, where possible. In addition, it is required that the institutions providing dental hygiene programs investigate the possibility of offering some common courses via distance education in the future. . . The motion was seconded by Regent Zabriskie and unanimously approved. Utah Valley State College - Associate of Applied Science Degree in Dental Hygiene. Chair LeFevre said after considerable discussion, the committee had recommended that this item (Agenda Tab E) be moved to an action status. He so moved, seconded by Regent Hoggan. The motion carried unanimously. Chair LeFevre then moved approval of the program, with the same amendments as previously made to the above item. The motion was seconded by Regent Zabriskie and carried unanimously. University of Utah - Department of Sociology Progress Report (Tab F) Utah Valley State College - Elementary Education Program Report (Tab G) Annual Report on the Terrel H. Bell Teaching Incentive Loan Program (Tab H) - Chair LeFevre said these three reports had been brought to the Board for information only; no action was required. He moved that the Board receive them, with commendations for those who prepared the reports for their detail and ease of understanding. Following a second, the motion carried unanimously. Consent Calendar, Program and Planning Committee. (Tab I). Upon motion by Chair LeFevre and second by Regent Cumming, the Board approved the following items: 1. University of Utah - Certificate in Mechatronics 2. Utah State University - Restructuring of Degrees in Physics by Adding an Applied Emphasis 3. Weber State University - New Emphasis in Professional and Technical Writing as part of the English Major Chair Anderton thanked Chair LeFevre for his report. Regent LeFevre's responded, in reference to his 12-year service on the Board, "It's been a blast!" Finance and Facilities Committee Southern Utah University - Campus Master Plan. Chair Goddard moved that the SUU Master Plan revision, which was detailed in the Regents' folders, be moved to action status. The motion was approved by Regent Cumming and carried unanimously. This revision would move the site of the PE Building to be immediately adjacent to the Centrum, sustaining the green belt of the campus. Chair Goddard moved approval of this change, contingent upon concurrence of the SUU Board of Trustees and a favorable result from the ongoing soils tests. The motion was seconded by Regent Cumming and approved unanimously. USHE 1997-98 Operating Base Budgets - Chair Goddard called attention to the replacement for Agenda Tab J, in the Regents' folders, which showed appropriated operating base budget summaries. (Associated budget implementation tables were found in Agenda Tab Q.) Chair Goddard moved approval of this item. Following a second by Regent Cumming, the motion carried unanimously. Weber State University - Davis Land Bank Property Purchase and Sale. Weber proposed to acquire ten acres of property between existing buildings, contingent upon the sale of five acres to the LDS Church for an Institute of Religion (see Agenda Tab K). After this acquisition, WSU will have a 104-acre campus. Chair Goddard moved approval of this transaction. Following a second by Regent Cumming, the motion carried unanimously. Regent Cumming urged President Thompson to continue to look for more ground around that site. Snow College - Campus Master Plan. Chair Goddard referred to Agenda Tab L, which indicated that there had been no changes to the campus master plan since 1996. He moved its approval; Regent Cumming seconded the motion, which carried unanimously. Dixie College - Land Acquisition. Chair Goddard pointed out the replacement to Agenda Tab M, which was included in the Regents' folders. Dixie's request was to acquire property adjacent to the campus. The committee concluded that the transaction was not properly documented and that there was insufficient information to act upon the request. The committee agreed to refer approval to the Executive Committee, and Chair Goddard so moved. The motion was seconded by Regent Cumming and carried unanimously. USHE Capital Development Priorities for 1998-99 (Agenda Tab N). Chair Goddard reported that Dixie College had requested replacement of their Fine Arts Building on the capital facilities priority list (item 7) for the Dixie Center. The committee concluded, and Regent Goddard so moved, that items 1 and 2 on the priority list should remain in place, that items 3 through 6 be rerun through the Q&P process, and item 7 should go back to the Council of Presidents for consideration. Dixie has not received any capital funding since President Huddleston has been there, he would like the Fine Arts Building to be considered when priorities are reset. Regent Cumming seconded the motion. President McIntyre asked why the projects needed to go through the Q&P process again; Commissioner Foxley said the request had come from the State Building Board. The list will be reviewed by the COP and brought back to the Board. Vote was taken on the motion, which carried unanimously. Student Financial Aid - Amendment of Membership Provisions of policies R610, (UHEAA Board of Directors), and R625 (Student Finance Subcommittee) (Agenda Tab O) Student Financial Aid - Appointment of Members to UHEAA Board of Directors and Student Finance Subcommittee (Agenda Tab P). Regent Hoggan explained the proposed changes to Regents' policies on appointments to the Student Finance Subcommittee and the UHEAA Board of Directors, to provide for additional members and for method of replacement when members resign or are no longer eligible prior to expiration of their terms of appointment. The committee would like Chair Goddard to remain on the UHEAA Board for the remainder of the year. Regent Hoggan moved adoption of the proposed changes. Regent Cumming seconded the motion, which carried unanimously. 1997-98 Operating Budget Implementation Reports. Chair Goddard said Agenda Tab Q, which was discussed briefly in conjunction with Agenda Tab J, showed reports summarizing the implementation of the new state funding made available for 1997-98 to USHE institutions. This data was provided for information only and required no action. 1996-97 Spring Term and End-of-Year Enrollment Report (Agenda Tab R). The information provided in this report recounted actual 1996-97 head count and FTE enrollments and computed actual annualized academic year FTEs for total and budget-related enrollments. Spring FTEs increased by 4.17% and head count by 7.36% (6604 students) over the preceding year. For the entire year, total enrollments increased by 3.94% (3315 students), and budget- related enrollments increased by 2.84% (2246 students). This information required no action. Student Financial Aid - Federal Legislative Developments Affecting Student Financial Aid and College Savings Programs. A Supplement to Agenda Tab S was found in the Regents' folders, detailing new legislation enacted by Congress. Chair Goddard asked Associate Commissioner Norris to briefly explain this information. Mr. Norris said President Clinton had originally proposed tuition credits for tax deductions of college expenses. Deductions of up to $2500 a year for the first five years of post-secondary education are recognized in tax code. Savings plan benefits will now include room and board as eligible expenses. There was extensive commentary in Congress on the one billion dollar contribution toward balancing the federal budget, which will come from reserve funds in guaranty agencies, such as UHEAA. Student Financial Aid - Progress Report from the Study Group on Supplemental Trust Legislation. Chair Goddard explained that the information in Agenda Tab T contained an update on the study group chaired by Dr. Steve Nadauld. This item was provided for information only and required no action. Consent Calendar, Finance and Facilities Committee. (Tab U) Upon motion by Chair Goddard and second by Regent Cumming, the Board approved the following items: 1. 1996-97 and 1997-98 Work Program Revisions 2. Presidential Salaries for 1997-98 3. UofU Capital Facilities Delegation Report 4. USU 1996-97 Fuel and Power Reallocation Chair Anderton thanked Chair Goddard for his report and said the Board would miss Regents Goddard and LeFevre very much. General Consent Calendar Upon motion by Regent Zabriskie and second by Regent Cumming, the Board approved the following items on the General Consent Calendar: a. Minutes. - Approval of the Minutes of the Regular Meeting of the Utah State Board of Regents held June 16, 1997, at Utah State University in Logan, Utah b. Grant Proposals. - Approval to submit the following proposals: 1. Utah State University - Development of a User-Driven Decision Support System for Water Availability and Quality Management (V810012), $2,375,231; Upmanu Lall, Principal Investigator. 2. Utah State University - Implementation of the Western Region Sustainable Agriculture Research and Education (SARE), $1,795,300; Philip Rasmussen, Principal Investigator. 3. Utah State University - Dynamic Ionospheric Structures Measured by a Constellation of Satellites, $14,304,330; John Raitt, Principal Investigator. 4. Utah State University - Early Head Start Program, $1,119,286; Sebastian Striefel, Principal Investigator. 5. Utah State University - Pulsing of Plant-Available Moisture and Nitrogen in Great Basin Communities: Interactions of Microbial Process, Root Depth Distributions and Hydraulic Lists, $2,854,616; Martyn Caldwell, Principal Investigator. 6. Weber State University - Veterans Upward Bound, $269,638; James Kopecky, Principal Investigator. 7. Weber State University - Upward Bound Program, $296,117; David Trujillo, Principal Investigator. 8. Weber State University - United States-Japan Industry and Technology Management Training Program, $570,000; Dean Collinwood, Principal Investigator. c. Executive Session(s). Executive Session(s) - Approval to hold an executive session or sessions in connection with the meeting of the State Board of Regents to be held June 16-17, 1997, to consider property transactions, personnel performance evaluations, litigation, and such other matters permitted by the Utah Open and Public Meetings Act. Hospitality Chair Anderton thanked President Day for his hospitality. It was a very enjoyable day. President Day said it had been an honor to host the Board of Regents and institutional representatives. He introduced Snow's new student body president, Kristina Kurocik. The meeting was adjourned at 3:34 p.m. Chair Anderton announced that the Board would meet in Executive Session in the Blue Bell Room. The meeting was adjourned at 11:45 a.m. Joyce Cottrell CPS Secretary to the Board of Regents