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Show UHSLC Meeting Minutes April 29,1997 Shriner's Hospital In attendance: Patricia Arter, Eccles; Susan Benson, Gull; Michele Bonacci, SLRMC; Joan Gregory, Eccles; Kathy Pudlock, Columbia Ogden Regional (CORMC); Camille Salmond, Eccles; Joan Stoddart, Eccles; Lynda VanWagoner, Shriners; Ellen Wells, NPS; Lynn Wilson, PCMC; Carl Worstell, VA. Timekeeper, Minutes: Patricia Minutes / Treasurer's report: Minutes approved. Dues have been paid by three institutions. The MCMLA '96 profit ($1542.24) was deposited. A dividend of $17.97 was paid. UHSLC paid for part of the video conference in March ($197.92). Current balance is $3455.50. Lynn also provided a copy of a summary of the 1996 report to all present. Bylaws: Carl submitted a 3-page report. Essentially, members were contacted until a simple majority was reached. The vote was unanimous to accept the new bylaws as proposed. The bylaws were signed by Patricia Arter, secretary, and will be sent to Sandy Eckersley, chair, for her signature. Copies of the bylaws as they now stand will be sent to all those who paid dues in 1996. As soon as Lynn creates a new invoice, invoices for current membership will be included with the minutes and the new bylaws. We went around the table, asking what type of membership those present would most likely choose. They all said full membership. Some training may be needed for a couple of people to be able to enter their holdings in SERHOLD. They will contact experienced members (Lynda, Kathy) as needed for help. Also, Paul Hoffman in Omaha, at 1-800-338-7657, should be able to talk people through the process on any platform. Union List: Union List changes will be sorted out next year, since this year's is already done. There was a discussion of the possibilities of publishing the List on the WWW. Could we charge people for access to it? ($50) Joan G. said it could be hidden from everyone except UHSLC members. We could make it generally available, yet still charge for the print copies. Disclaimers/rules for use can also be mounted. Whatever the decision of UHSLC, Eccles may put their own holdings on the WWW. Kirk and Joan G. are beginning to experiment with this idea. The first "product" is likely to be a "flat file" rather than a searchable database. One reason for doing this is that distance ed. people seem to have lots of interest in the list. Project: We discussed the idea of having a UHSLC web page. This could be mounted on Eccles' server. Ideas for content included the bylaws, meeting minutes, meeting schedule, meeting agenda, he Union List, a list of members and their membership status. Patricia volunteered to work on this. Electronic Document Delivery: Lynn and Camille went over the Ariel and Docview information. Advantage of Docview is that it's free, and both are great for sending documents. Both may be affected by firewalls on incoming stuff. The question was raised about conflicts between Ariel stations utilizing old and riew versions of the software. That question was not resolved. Discussion was held re Docline and how to set your profile. Ultimately it was decided that it would depend on your own needs. If you list your first choice for receiving as Ariel, the request will go ONLY to those sites that can use this method. If you leave "mail" as the default and say in the "comments" field "Ariel if possible" your request will go to all sites. Next day delivery has been the rule with Ariel delivery, so consider this if you need it fast. Also remember that it will cost more if it goes to Arizona to be Arieled back, and someone locally without Ariel may also have the resource. Meeting schedule for '97: Discussion continued concerning how often to meet and where meetings should be held (throughout the state or all in SLC). Though there are good arguments both ways, SLC does seem to be the most central location for most people. For this year, we decided to finish with 2 quarterly meetings and a holiday party. PCMC and (tentatively) Gull volunteered to host the meetings. We also discussed what educational programs to offer with the meetings. For the meeting at PCMC, Lynn will relay what she learns in the class she'll be taking on electronic document delivery at MLA in May. We all need to be thinking of what we'd like at the autumn meeting at Gull. The meeting schedule for '97 is: July 31: PCMC. 10 - noon: discussion of electronic document delivery noon -1 : lunch 1 - 3 pm : business meeting October 23: Gull (if possible) 10 - noon: some type of educational offering to be decided noon -1 : lunch 1 - 3 pm : business meeting December 4: Holiday party. Location to be decided. Other: Joan: Infofair keynote address was taped and the tape will be available soon. Infofair did appear on appear on page one of the Tribune this year. Consensus was that the "virtual exhibits" on the web were excellent. The news article is linked from the Web page. Carl: 16-17 computers in the library will soon have Internet access. Lynn: She now reports to Finance instead of Operations within her organization. So far this is working out VERY well. Her new boss says such things as "You need a new multimedia computer. Go get one." NEXT MEETING: July 31st. Host: PCMC. Agenda: 1. Review agenda - 5 minutes - Sandy 2. Minutes / Treasurer's report - 10 minutes - Patricia/Lynn 3. Report on Web experiment - Joan & Kirk . t 4. Report on Web page - Patricia 5. Review membership status of dues-payers - Lynn 6. Educational offering for October meeting - group 7. Look at goals and objectives for '97 - group 8. Other 9. Agenda for October meeting. Agenda for October 23: 1. Review agenda - 5 minutes - Sandy 2. Minutes / Treasurer's report - 10 minutes - Patricia/Lynn 3. Plan holiday party 4. Plan educational offering for December meeting. (Suggestion: Lynn's stress videos - Joy of Stress & Humor Your Stress, by Loretta La Rouche.) |
