Guide to the Salt Lake Collegiate Institute account books

The Salt Lake Collegiate Institute opened to students of all ages on April 12, 1875 in the basement of the First Presbyterian Church (1). Its first classes were taught by the Coyner family. "Mrs. Mary Wilson Coyner took charge of the primaries, Miss Emma Margaret Coyner the intermediates and I had those in the advanced studies," wrote J.M. Coyner in 1897 (2). As a result of their efforts, the Coyners taught sixty-five pupils in their first term. The Salt Lake Collegiate Institute began without being able to offer the necessary material objects that a school should provide. In 1883, Principal Coyner described conditions as "two basement rooms, bare of everything like school furniture, poorly lighted and illy [sic] ventilated, no desk, no maps, no endowment, no money, and no positive assurance of students, was all there was." (3)

The Collegiate Institute's purpose was to bring a strong Christian presence to the education system of the West. It sought to provide high school education to Presbyterian youth, as well as members of the Mormon Church.

In 1877, financial backing came to the Collegiate Institute after the formation of the Women's Executive Committee and the Presbyterian Church Home Mission Board's subsidization of three female teachers. In 1896, the Woman's Board took full possession of the Collegiate Institute, and would retain control until 1910. In 1910, ownership was transferred to the Board of Trustees of Westminster College.

Starting in 1902, the Collegiate Institute was gradually incorporated into Westminster College as its Preparatory Department. The Collegiate Institute moved from the property of the First Presbyterian Church (the old building, the new building, and the dormitory known as the "Octagon House") to the property purchased by the college to be used as the new (and current) campus. The last principal of the Collegiate Institute was George B. Sweazey (1904–1914), who became the dean of Westminster College in 1914. The Collegiate Institute operated as the Preparatory Department of Westminster College until 1936, when the department was phased out entirely (4).

The Collegiate Institute produced the first student publication at Westminster College, "Collegiate life". It contained news related to students, faculty, and the Collegiate Institute, and also featured a variety of student writings, such as poems and jokes. Started in 1912, the publication had a professional appearance but little is known of its history. Only a few issues (1912-1930) have survived and are housed in Westminster College's Archives.

This organizational history of the Salt Lake Collegiate Institute was written by Joshua Ivie in October 2006.

Sources and references:

(1) The sources are unclear as to what specific church they are referring to, but the website of the First Presbyterian Church [http://homestead.com/fpslc/history.html], viewed 22 August 2006 confirms this.

(2) John M. Coyner, "History of the Salt Lake Collegiate Institute, from its organization April 12, 1875 to May 5, 1875," unpublished manuscript, 1897, p. 12, filed in Principal J.M. Coyner's writings (ACC-013).

(3) As quoted by R. Douglas Brackenridge in "Westminster College of Salt Lake City" (Salt Lake City: Utah State University Press, 1998), p. 43.

(4) The reasons for the discontinuation of the Collegiate Institute are unclear; the last instance of the Preparatory Department mentioned in the college catalogs can be found in the 1935-36 school year. The Board of Trustees Minutes for 1935 and 1936 address the decision to cease all junior college operations and operate solely as a four-year baccalaureate institute.

(5) Emil Nyman. "Presidents of Westminster College (as of 1973)", Salt Lake City : Westminster College, 1973.

(6) Emil Nyman. "Westminster College: One Hundred Years". Salt Lake City : Westminster College, 1975.

This collection consists of three account books and one cash book, all relating to the financial affairs of the Salt Lake Collegiate Institute. The materials date from 1885-1916.

The first (1887–1916) and largest account book (350 pages) contains information on various financial accounts, including the building and furnishings account, the church accounts, and boarding department. Listings include date, amount, and a brief explanation. Its usefulness is limited by headings which appear to be in shorthand and the lack of any supplemental information. The book also lacks an introduction explaining its organization.

The second (1889–1890) and smallest account book (40 pages) contains student account information (the first half) as well as a list of household expenses (the second half). Information regarding students' accounts is organized by the student's name with teacher's name (Mary E. Moore) and lists date, type of expense, and amount. The household expenses section is a chronological list of school purchases. The list contains date, nature of the expense, and amount.

The third account book (1907-1916) is labeled "Cash" and contains 190 pages of information regarding the cash flow of the school. The information is sparse and lacks organizational notes. The information provided includes date, an explanation of the expense, and an amount. There is a total amount occasionally listed in the bottom right corner, with no reference to an overall budget, the significance of this number is unknown. The data in the book is arranged chronologically by date and then each date arranged by expense incurred.

The documents contained in the "Cash Book Records (1884)" are very similar to the Salt Lake Collegiate Institute account books. These records are composed of two sections of cash book notations (most likely from two separate books). These pages are not signed or given dates (estimated 1884–1885). They account for expenses such as general expenses (no breakdown given, although names are provided), institute expenses ("bell for upstairs," "coal," etc.), boarding house, etc.

Restrictions on Access:

Open to public research.

Access to parts of this collection may be restricted under provisions of state or federal law.

Twenty-four hours advance notice is encouraged.

Restrictions on Use:

It is the responsibility of the researcher to obtain any necessary copyright clearances.

Permission to publish material must be obtained from the director of the Giovale Library.

Preferred Citation:

Salt Lake Collegiate Institute account books, 1885-1916, ACC-002A, Giovale Library Archives, Westminster College, Salt Lake City, Utah.

Arrangement:

The books are arranged alphabetically by book title or type, thereunder chronologically by date.

Processing Note:

Processed by Joshua Ivie in August 2006.

Creator:

Salt Lake Collegiate Institute

Language:

Collection materials are in English.

Quantity:

0.15 linear feet

Language of the Finding Aid:

English.

Author of the Finding Aid:

Finding aid written August 2006 by Joshua Ivie

EAD Creation Date:

2010 November 9 by Sarah Shaw

Standard:

Describing Archives : A Content Standard (DACS)

Subarea:

Archives

Related Material:

Related collections and photographs in Giovale Library Archives:

• George B. Sweazey Salt Lake Collegiate Institute Principal's correspondence, 1903-1913 (ACC-001A)
• George B. Sweazey Salt Lake Collegiate Institute Principal's commissions, 1904-1909 (ACC-001B)
• Salt Lake Collegiate Institute student records, 1878-1920 (ACC-002B)
• Salt Lake Collegiate Institute student report card records, 1888-1905 (ACC-002C)
• Salt Lake Collegiate Institute subject files, 1884-1906 (ACC-002D)
• John McCutcheon Coyner Salt Lake Collegiate Institute Principal's writings, 1881-1908 (ACC-013)
• Jesse Fonda Millspaugh Salt Lake Collegiate Institute Principal's subject files, circa 1890-1956 (ACC-014)
• Robert J. Caskey Salt Lake Collegiate Institute Principal's correspondence, 1892-1948 (ACC-015)
• Salt Lake Collegiate Institute catalogs, 1875-1914 (ACC-028)
• Salt Lake Collegiate Institute Student Council Association minute books, 1910-1935 (ACC-032)
• Collegiate life, 1910-1930 (ACC-118)
• Salt Lake Collegiate Institute autograph books, 1890-1909 (ACC-160)
• Photograph of the Salt Lake Collegiate Institute, ca. 1880
• Photograph of the Collegiate Institute built 1894 under Caskey
• Photograph of Salt Lake Collegiate Institute students and teachers, 1897
• Photograph of Salt Lake Collegiate Institute students, 1900
• Photograph of the Salt Lake Collegiate Institute Octagon House, 1905
• Photograph of the Salt Lake Collegiate Institute Baseball Team, pre-1911

Corporate Names:

Salt Lake Collegiate Institute--Accounting
Salt Lake Collegiate Institute--Administration
Salt Lake Collegiate Institute--Archives
Salt Lake Collegiate Institute--Finance
Salt Lake Collegiate Institute--History--Sources
Salt Lake Collegiate Institute--Tuition
Westminster College (Salt Lake City, Utah : 1902-1983)--History--Sources

Subject Terms:

Church schools--Utah--Finance
Preparatory schools--Utah--Finance
Presbyterian Church--Education--Utah
Prices--Utah--Salt Lake City--History--Sources

Form or Genre Terms:

Account books
Cashbooks

Geographical Names:

Salt Lake City (Utah)--History--Sources