Guide to the Westminster College Administrative Computing Policy Committee minutes

Administrative computing services directly or indirectly supports financial, administrative, or other information that is an integral part of running the business of the College. Within an educational setting, administrative computing is responsible for supporting the administrative data processing needs of the College and coordinating technical support across departments and offices, including admissions, business and financial affairs, financial aid, student information systems, and the library.

In contrast, academic computing services provides direct help to students, faculty, and staff in the areas of software support, networking, student labs, maintains servers to support students in their academic pursuits, and consults with individual faculty and staff on computing-related problems.

In 1993-1994, Steve Morgan, a member of the Administrative Computing Policy Committee, was Executive Vice-President and Chief Financial Officer of Westminster College. In May 2015 he was named 18th President of Westminster College, Salt Lake City, Utah.

This collection consists of the records of the Administrative Computing Policy Committee at Westminster College of Salt Lake City from June 1993 to May 1994. The materials are primarily minutes of the Committee meetings; also included are several reports, logs, and spreadsheets. The committee was chaired by Stephen Morgan, who in 1993-1994 was Executive Vice-President and Chief Financial Officer of Westminster College.

The earliest minutes in the collection date June 9, 1993. Attendees of that meeting were Stephen Morgan, Curtis Ryan, Craig Green, Janet Glaeser, Tom Maynard, Mindy Wennegren, Steve Baar, Frank Herriott, and Ruth Henneman. Dee Jacobs was added to the Committee in October 1993.

Updates on a job search were announced in the June and July 1993 meetings; Tom Maynard's promotion to Administrative Computing Manager was noted in the October 1993 minutes. Discussion included dates for various data releases (for example, financial aid awards), the upcoming Datatel Release 12, payroll system security, PC requests, network cards, and a priority list for action (reconsidered, edited, and reordered each meeting). Sheryl Phillips attended several July 1993 meetings and called for long-range planning for campus computer needs.

In the July 21, 1993 meeting, budget requests for PCs were examined. The need to fully track student employees was mentioned. In the next set of minutes, dating August 26, 1993, employee tracking of adjuncts was also considered, and a new e-mail system announced. Later minutes record discussions of an upgraded personnel module, capability to create grade rosters, and tracking sick and vacation time. Brief summaries of action points by office or function include: Accounting, Academic Support, Faculty contracts, Registrar, Financial Aid, Administration, Personnel, and the Development Office (announcing installment and training for the new "Benefactor" tracking system).

Other types of materials in the collection besides the minutes include: several "Open administrative work orders", dating 1991-1993; a "50,000 computer enhancement wish list", a "Hardware description" spreadsheet listing campus computer equipment, location, and contact person.

There is no indication in the minutes as to when the Committee disbanding but the last minutes in the collection date May 19, 1994, suggesting the Committee only met the summer preceding and during the 1993-1994 school year.

Restrictions on Access:

Open to public research.

Access to parts of this collection may be restricted under provisions of state or federal law.

Twenty-four hours advance notice is encouraged.

Restrictions on Use:

It is the responsibility of the researcher to obtain any necessary copyright clearances.

Permission to publish material must be obtained from the director of the Giovale Library.

Preferred Citation:

Westminster College Administrative Computing Policy Committee minutes, 1993-1994, ACC-046, Giovale Library Archives, Westminster College, Salt Lake City, Utah.

Arrangement:

Arranged chronologically by meeting date.

Processing Note:

Minimally processed by Giovale Library staff in May 2007.

Creator:

Westminster College of Salt Lake City. Administrative Computing Policy Committee

Language:

Collection materials are in English.

Quantity:

0.1 linear feet

Language of the Finding Aid:

English.

Author of the Finding Aid:

Finding aid written May 2007; historical note and expanded scope/content note written June 2012 by Sarah Shaw.

EAD Creation Date:

2012 June 6 by Sarah Shaw

Standard:

Describing Archives : A Content Standard (DACS)

Subarea:

Archives

Related Material:

Related collection and photograph from Westminster College online staff directory:

• Westminster College Vice-President of College Relations Office. Westminster Information Management Project (WIMP) minutes, 1985-1986 (ACC-091)
• Photograph of President Steve Morgan

Corporate Names:

Westminster College of Salt Lake City--Administration
Westminster College of Salt Lake City--Data processing
Westminster College of Salt Lake City. Administrative Computing Policy Committee--Archives

Subject Terms:

Computer security--Utah--Salt Lake City
Data protection--Utah--Salt Lake City
Universities and colleges--Administration--Decision making--Data processing
Universities and colleges--Computer networks--Security measures

Form or Genre Terms:

Announcements
Minutes
Reports

Personal Names:

Morgan, Steve (Stephen R.)

Geographical Names:

Salt Lake City (Utah)--History--Sources